Administrative Assistant

Columbia

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Job Description

Administrative Assistant
 
The Howard Hughes name is synonymous with entrepreneurial vision, tenacity and a pioneering spirit—values still embodied by The Howard Hughes Corporation today. While Hughes’ passion for aviation and the silver screen are legendary, it was his investment in real estate that forms the bedrock of the company.  At the core of our DNA, we believe we can Make Life Extraordinary.  We strive to embody these same qualities for every individual that our company touches, from stakeholders to partners, from consumer to shareholder.
 
We believe in “Thinking Big” at The Howard Hughes Corporation.   We demand excellence and an unrelenting dedication to success.  Our mission is to be the pre-eminent developer and operator of master planned communities and mixed-use properties in the United States.  We create timeless places and memorable experiences that inspire people while driving sustainable, long-term growth and value. We create environments where people want to live, work, shop, dine and play from coast to coast.
 
 
POSITION SUMMARY:  
The Administrative Assistant will be responsible for providing administrative support to the VP of Construction, Sr. Director of Construction and Directors of Construction in the coordination of functions involved in development projects in Columbia, MD.
 
ESSENTIAL JOB RESPONSIBILITIES:  
  • Participate in Meetings, record and distribute notes as requested.
  • Schedule the Construction Team’s Appointments and keep track of their Calendars.
  • Draft communication pieces and presentations as necessary.
  • Track and process Change Orders through execution.
  • Coordinate any necessary travel for construction team.
  • Prepare and submit Expense Reports as required.
  • Event coordination and planning.
  • Screen incoming phone calls.
  • Serve as “right hand” to department.
  • Other general administrative duties as assigned.
 
KNOWLEDGE, EXPERIENCE AND SKILLS:
  • Minimum 5- 7 years of experience supporting a C-level executive.
  • Familiarity with construction terms/contracts
  • Professional interaction with clients and vendors.
  • Build positive working relationships with employees at all levels within the organization.
  • Exercise sound judgment when making decisions.
  • Work overtime as required.
  • Able to meet deadlines.
  • Effectively work with minimal supervision.
  • Strong Organization and Attention to Detail skills.
  • Exceptional Communication Skills both verbal and written.
  • Good problem solver/creative thinker.
  • “Can-do” attitude, pro-active and resourceful.
  • Highly proficient in MS office applications: Word, Excel, Power Point, Outlook.
 
EDUCATION, CERTIFICATIONS AND LICENSES:
  • Some college required.
  • Associates or Bachelor’s Degree strongly preferred.
 
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