Manager, Strategic Procurement

New York

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Job Description

Manager, Strategic Procurement
 
The Howard Hughes name is synonymous with entrepreneurial vision, tenacity and a pioneering spirit, values that today are embodied by The Howard Hughes Corporation.  While Hughes’ passion for aviation and the silver screen are legendary, it was his visionary investment in real estate that forms the bedrock of the company today.  At the core of our DNA we believe we can Make Life Extraordinary.  For our people, for our stakeholders, for our shareholders and for the people that live, breathe, consume and experience our brand.
 
We believe in “Thinking Big” at The Howard Hughes Corporation.   We are driven by entrepreneurialism, a passion for excellence, and an unrelenting dedication to success.  Our mission is to be the pre-eminent developer and operator of master planned communities and mixed-use properties.  We create timeless places and memorable experiences that inspire people while driving sustainable, long-term growth and value for our shareholders. We create environments where people want to live, work, shop, dine and play from coast to coast to coast.
 
POSITION SUMMARY:  
The Manager of Strategic Procurement assists with supply chain management and implementation of purchasing objectives for assigned product categories.  This role supports the development of strategic real-estate assets of The Howard Hughes Corporation, which are comprised of high profile and large scale commercial, residential, hospitality and mixed-use developments throughout the United States.  This role reports to the Director of Strategic Procurement and serves internal stakeholders within the development and design and construction management departments.
 
ESSENTIAL JOB RESPONSIBILITIES:  
 
Procurement:
  • Conduct market research to identify and establish new sources and bid lists for product categories and projects, including vendor prequalification.
  • Manage process of execution of vendor NDA’s.
  • Review plans and specifications for purchasing requirements.
  • Perform quantity takeoffs and create draft bills of materials and scopes of work.
  • Assist with creation of Requests for Proposal / Invitations to Bid and ensure correct specifications, quantities, project schedules and delivery dates, contract terms, and support documentation are included.
  • Assist with vendor bid negotiations of price and terms for assigned categories.
  • Prepare and submit bid tabulations supporting recommendation to award selected suppliers/vendors.
  • Assist with creation and issuance of master agreements and project purchase orders.
  • Track and manage approval process for contract in Salesforce for timely contract execution.
 
Delivery Coordination and Management:
  • Establish, maintain and report on project purchasing schedules and identify delivery risks.
  • Provide product technical support to project staff during design and construction.
  • Review final product submittals for completeness, ensure compliance, and monitor for approvals.
  • Coordinate with development team and contractors to determine all ‘Required on Job’ (ROJ) dates.
  • Monitor ROJ dates and ensure that all notices of release to fabricate are issued timely to vendors.
  • Monitor and track product manufacturing and timely delivery to project sites.
  • Expedite order delivery and conduct factory visits as required.
  • Manage, monitor and keep records of the joint receipt and hand-off of all materials and equipment and ensure any materials damaged during delivery are returned and redelivered to project location.
  • Provide management and oversight to ensure field operations and delivery requirements are documented and achieved.
  • Prepare reports in word and excel.
  • Receive and review all Warranty certificates for compliance and manage all warranty claims.
  • Manage insurance claims of damaged materials.
  • Manage vendor close out and receive and review O&M Manuals and Documentation for compliance.
  • Review, redline and approve all vendor invoices for payment.
 
KNOWLEDGE, EXPERIENCE AND SKILLS:
  • Knowledge of and experience in architecture, interior design, construction and/or FF&E purchasing, supply chain management, and / or construction related project management.
  • Specific experience in negotiating contracts and purchasing agreements, managing RFP processes, reading plans and specifications, estimating, and scheduling.
  • Strong quantitative, analytical, strategic planning, risk management and organizational abilities.
  • Advanced knowledge of Excel, including ability to create and update financial models.
  • Demonstrated commitment to meeting deadlines and performing well under pressure.
  • Excellent oral and written communication skills. Ability to effectively communicate results of analysis to senior team members and structure persuasive arguments to support findings.
 
EDUCATION, CERTIFICATIONS AND LICENSES:
  • Four (4) year college degree with at least four (4) years of architectural, interior design,engineering or construction management training and/or 6 years of industry related experience required.
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