Administrative Assistant

Columbia

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Job Description

Administrative Assistant
 
The Howard Hughes name is synonymous with entrepreneurial vision, tenacity and a pioneering spirit—values still embodied by The Howard Hughes Corporation today. While Hughes’ passion for aviation and the silver screen are legendary, it was his investment in real estate that forms the bedrock of the company.  At the core of our DNA we believe we can Make Life Extraordinary.  We strive to embody these same qualities for every individual that our company touches, from stakeholders to partners, from consumer to shareholder.
 
We believe in “Thinking Big” at The Howard Hughes Corporation.   We demand excellence and an unrelenting dedication to success.  Our mission is to be the pre-eminent developer and operator of master planned communities and mixed-use properties in the United States.  We create timeless places and memorable experiences that inspire people while driving sustainable, long-term growth and value. We create environments where people want to live, work, shop, dine and play from coast to coast.
 
POSITION SUMMARY:  
This position is directly responsible for providing administrative support to the Columbia Development Team as well the Office Leasing, Marketing, and Legal Teams. Additionally, this position will provide administrative and full IT support to the Columbia Office as needed.
 
ESSENTIAL JOB RESPONSIBILITIES:  
  • Provide administrative support to:  VP, Office Leasing; Director, Marketing; Sr. Development Director; Sr. General Counsel; Development Associate
  • Coordinate and schedule meetings and conference calls, as directed
  • Manage calendars upon request
  • Schedule travel and submit monthly expense reports
  • Track and enter vendor contracts, task orders, purchase orders, etc. in Sales Force
  • Interact daily with all levels of management in a polite and professional manner
  • Assist in coordinating events, both internal and external, for marketing, leasing, and development related activities
  • Provide direct back-up for receptionist which includes greeting guests, sending and receiving US Mail, overnight courier delivery services, ordering supplies, submitting tenant request, and answering and directing calls as necessary
  • Provide administrative back up to other administrative assistants within the office as needed
  • Act as “good will ambassador” for all new hires
  • Provide IT support at a moderate level which includes troubleshooting computer hardware, network, and software issues and escalating as needed
  • Setup and take down of computer (workstation) equipment
  • Relocate equipment as instructed
  • Be the “go to” person for all VTC, computer, and cell phone related issues
  • Act as IT liaison between the Corporate and Columbia offices for system or equipment upgrades
  • Assist in implementing new software and/or programs rolled out by Corporate IT
  • Submit requests for Cisco phones, i.e. new activation, changes, swaps
 
KNOWLEDGE, EXPERIENCE AND SKILLS:
  • At least 3-5 years of administrative experience preferred
  • Must be proactive and be able to work independently with little or no supervision on a regular basis
  • Highly organized and multi task/project oriented with the ability to work in high-intensity environments
  • Knowledge of office equipment with experience in troubleshooting IT issues preferred
  • Ability to work overtime as needed
  • Must possess the ability to deal with all levels of management including at the executive level
  • Proficiency in Microsoft Word, Excel, PowerPoint, Outlook required
  • Knowledge of Salesforce, e-Builder, Bluebeam and/or Adobe Pro are a plus
  • Excellent business writing and verbal communication skills are a must
 
EDUCATION, CERTIFICATIONS AND LICENSES:
  • High school graduate with at least a 2-year college degree
  • IT related courses extremely helpful
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